Description: The journal file is missing the first line that contains a P record
Explanation: The journal database is missing a crucial line. The journal file contains all the information about the current months work. This file is created new every time when the billing process is performed. The first record in the new file tells Clip what date the period starts on.
Places that it occurs: While Indexing the files
Possible Solution:
A. Restore a backup before the problem occurred
B. Recreate the "P" record in the database
1. Make a backup
2.Open Clip
3. Go to Files-Other Utilities-Dot prompt
**Hit the Enter key after typing each line**
4. Type SELE JOURNAL
5. Type Use
6. Type ? lan_use (“MAINDBF\JOURNAL”)
7. Type SELE JOURNAL
8. Type COPY TO TMP\TEMP STRU
9. Type USE TMP\TEMP IN 0
10. Type APPEN BLANK
11. Type EDIT (you be brought into the database)
12. Scroll down to the Row labeled Code
13. Type a P
14. Scroll up the row labeled date and enter the date that you closed the billing last month
15. Scroll down to the row labeled description and type Current Period Starts Here
16. To save - hold down the Ctrl (Control) key and then hit the W key. You will be returned to the command prompt
17. Type SELE JOURNAL
18. Type APPEN FROM TMP\TEMP
19. Hit the Esc (Escape) key
20. Go to Files-Index Files
21. Select Yes to Index History Files as Well